Payment Terms & Conditions

Terms and Conditions of Offer for entry in the Academic Year

In addition to any conditions stated in your offer, the following terms and conditions apply to all offers of admission to full-time programmes based at the University of Roehampton in the UK.

Before you Accept

Your offer

Your offer specifies information relating to the programme on which you have been offered a place, including the term dates, duration and the tuition fees. It is only valid for the intake stated. The University reserves the right to withdraw an offer or a Confirmation of Acceptance for Studies (CAS) if it is found that you have either provided false or misleading information or have omitted relevant information in your application.

Your fee status

The University of Roehampton regards you as an overseas student for fees purposes and your offer has been made to you on this basis. Places for UK and EU students are restricted and fill quickly. Please note that should your fees status change before you begin your course, it may not be possible to offer you a place as a home fee payer if there are none available.

Keeping in touch

If you applied to the University via an intermediary such as an agent, representative or educational institution the University will normally communicate with you about your admission via the intermediary. The University also reserves the right to pass information about your admissions and enrolment status and about your programme attendance and to send a copy of your Confirmation of Acceptance for Studies (CAS) to the intermediary which is referred to in your application.

By proceeding with your application you are consenting to your data being processed by the University of Roehampton. Your data will be used for the purposes of handling your application and sending you information about the University of Roehampton relevant to your application. The University of Roehampton will not pass your details on to any third party except for any intermediary as referred to above. As a Data Subject you can opt-out of communications from the University of Roehampton by writing to pathwayenquiries@roehampton.ac.uk.

Accepting Your Offer and Requesting a CAS

If you have received an unconditional offer and wish to accept it, you must complete, sign and return our Offer Acceptance Form. You must also pay your deposit and send us your completed Deposit Payment Form. If you wish to request a Confirmation of Acceptance for Studies (CAS) in order to apply for a Student route visa to study at the University of Roehampton, you must indicate this on the Offer Acceptance Form and, before any CAS is issued, you will also be required to provide additional proof to the University that you have met specific requirements of the UKVI.

Please note: when you request your CAS it is your responsibility to do so allowing enough time for your visa to be processed, as we cannot guarantee at peak times to issue CAS at short notice.

Deadline for Requesting a Confirmation of Acceptance for Study (CAS)

Once you have met all our conditions and paid your deposit, you should submit your Offer Acceptance and CAS request to the International Office by the required dates which will be confirmed by our Admissions Team. If you accept your offer and request a CAS after these deadlines please note that we cannot guarantee to process a CAS for you in time for your visa application.

CASs are issued in the form of a letter which will show the key information which was submitted to UKVI in order to generate your CAS number. It is your responsibility to check that all the details in the letter are correct before you apply for your visa and you must inform the University if you believe any details are incorrect. The University cannot accept responsibility for entry clearance decisions arising from the information we have provided to UKVI regarding your CAS. If your visa application is refused, you will need to request a new CAS in order to submit a new visa application.

Visas and Immigration

Your responsibilities

It is your responsibility to apply for the appropriate visa (Entry Clearance) from your country of residence, permission to change sponsor – if you are already have permission to study in UK at another institution, or Leave to Remain if you need more time to complete your studies at the University of Roehampton. It is your responsibility to cover all costs associated with any of the above visa applications and you must ensure that you have the appropriate valid visa throughout your studies. It is essential that you comply with the terms of your visa and do not breach any of the conditions attached to your permission to study here. If and when you need to renew your student visa it is essential that you do so as early as possible in advance of the expiry date of your current visa.

If your course is full-time and six months or longer you must obtain a Student route visa bearing the University of Roehampton’s Sponsor Licence Number prior to your enrolment. To apply for a Student route visa you will need a Confirmation of Acceptance for Studies (CAS) which you can request from us once you have accepted your offer, paid your deposit and met all academic and English language conditions.

Please note: Before any Confirmation of Acceptance for Studies can be issued, you must provide

a) evidence that your deposit has been paid and funds have cleared
b) evidence of all previous visas issued for the purpose of study in the UK
c) confirmation of the number of years you have previously studied in the UK
d) the NQF level of any previous studies in the UK

It is also your responsibility to ensure that you have held the correct amount of funds in your bank account for 28 days when you apply for your visa. Failure to do so will result in your visa being rejected and jeopardise your chances of joining your programme.

Most students coming to study on a full-time programme will require a Student route visa. If you already hold a Student route visa which was issued by another UK higher education institution, you will not be able to enrol with us until you have made an application for a new student route visa which bears the University of Roehampton Sponsor licence number on it.

To start the visa application process you should contact our International advisors by emailing pathwayenquiries@roehampton.ac.uk

Short courses

If your course is shorter than six months and if you choose to apply for a Student Visitor Visa please note that whilst you are in the UK you will not be able to renew this type of visa or switch to a Student route visa in the UK and will need to return to your home country to do so. Please refer to the UKVI website for details.

Part-time study

International students who wish to apply for a part-time programme whilst in the UK should ensure that they have a visa which is valid for part-time study and valid for the full duration of their programme.

English language

In order for the University of Roehampton to sponsor you with a CAS for your Student route visa application, the University needs to hold evidence that you have achieved the required level of English language competency – as defined both by the University of Roehampton for entry to your course and by UKVI for visa purposes. Please note that the UKVI requirements for English language are in addition to the University requirements. Please contact the International Admissions Office, or visit the UKVI website for further details.

Length of time spent studying in the UK

UKVI have imposed a limit to the number of years a student can study in the UK – therefore if you have previously studied in the UK it is advisable for you to check that you have enough time left to enable you to complete your course. Please contact International Admissions for advice or consult the UKCISA website for further details.

Deferrals

Students who wish to defer their offer for entry to a later intake should do so before using their CAS (if one has been issued) and should request a new CAS for their deferred course. Any CAS which has been used after a student has decided to defer will be withdrawn if the visa has not yet been granted. In cases where the visa has already been issued, UKVI will be notified so the visa can be curtailed.

Any CAS which has been used after a student has decided to defer will be withdrawn if the visa has not yet been granted. In cases where the visa has already been issued, UKVI will be notified so the visa can be curtailed.

On Arrival

Enrolment

When you enrol you must present a Tier 4 (General) Student Visa bearing the University of Roehampton’s Sponsor Licence Number, or another type of visa which is recognised by the UKVI as valid for study in the UK. If you have a Student route visa which was issued for study at another UK institution, you may be allowed to enrol if you can provide evidence that you have applied to UKVI for new leave to remain for study at the University of Roehampton and can also supply proof that you satisfy the financial requirements for your new visa. You should be aware however, that if your visa application is refused, you will not be able to continue with your studies. At enrolment you must also present your valid passport and your original qualification documents.

Progression

If your offer comprises more than one stage, level or year, progression from one level or year of your programme to the next is subject to your completing and passing the programme assessments for each level. If your offer includes a Pre-sessional English language programme you must attend the programme and obtain the relevant grades for progression to your target programme.

UKVI compliance

As a Sponsor of Student route visas, the University has a duty to fulfil certain record keeping and reporting duties, which include keeping copies of your current passport and visa; recording your contact details; passing information on your admission and enrolment status and your attendance to the UKVI and other UK governmental bodies. We also reserve the right to contact UKVI to seek information on your immigration history where necessary.

If you renew or change your visa at any time during your studies, we will require you to provide us with your new visa details. The University is also required to monitor the attendance of all students and where attendance is deemed unsatisfactory, is obliged to report this to UKVI and other UK bodies. (By attendance we mean attending lectures, seminars, group work sessions, placements, compulsory field trips, meetings with supervisors and all other relevant course activities).

If you do not comply with the conditions of your visa, for example if you do not enrol at the University by the last permitted enrolment date; if you withdraw; are withdrawn from your studies; interrupt your studies; are excluded for non-payment of fees; if you fail and are not permitted to repeat or if you do not attend your programme, the University will inform these bodies. It is your responsibility to ensure that you understand the implications for your visa in relation to any of the above. If you are uncertain about your status, for instance if you cannot attend because of illness, then you must notify the University at your earliest convenience.

Late arrival

It is essential that students should aim to arrive at the University in time to attend their enrolment and induction sessions, as these sessions aim to give students the best possible start to their studies in the UK and to University life. Students who arrive late and miss these sessions may find settling into their studies more challenging.

We understand however, that there are occasions when students who for unavoidable reasons cannot arrive in time for their enrolment session or for the start date of their course and in these cases may be allowed to enrol late. The final deadlines* for enrolment for late comers, most undergraduate courses, and for most postgraduate courses can be confirmed by contacting pathwayenquiries@roehampton.ac.uk.

Students will not be allowed to enrol after the last enrolment date and any student unable to enrol by this date should not travel to the UK.

Important personal details

It is essential that you provide your live personal email address and your home address and telephone number on your application form and a copy of your current passport. You must tell the University immediately if there is any change to any of these details. Important information regarding enrolment and admission and the Confirmation of Acceptance for Studies is sent to the student’s personal email address.

Withdrawal, Suspension and Interruption

If you wish to withdraw, suspend or otherwise discontinue your studies you must follow the relevant University procedures. For details of the fees payable in these circumstances please see the Finance Section. The University does not allow students to defer their place once they have arrived in the UK.

Handbook of Student Regulations

In addition to these terms and conditions, all applicants and students are required to abide by the Handbook of Student Regulations which explains students’ rights and obligations. It covers areas such as enrolment, disciplinary rules, and credit control and complaints procedures. Please note in particular the Student Enrolment Conditions which form the basis of your contract for tuition with the University. The Handbook can be found on our main website here.

Disclaimer

The University cannot guarantee to provide the programmes and services described in offers and in its publicity material. In the very unlikely event that your course is cancelled the University will make all reasonable efforts to inform you in good time.

Deposits and Tuition Fees

Deposits

International students are required to pay a non-refundable deposit of £5000 or two thirds of the course fee (whichever is the higher) in advance of enrolment. The deposit allows students holding an unconditional offer and meeting all other requirements to secure their place and receive a Confirmation of Acceptance for Studies for visa purposes.

You will not be required to pay a deposit if:

a) You are receiving US or Canadian Federal Loans to cover payment for your tuition fees: or,
b) Your tuition fees are paid by a Sponsor which is recognised by the University.

Please note: deposits paid by credit card will be accepted in no more than two separate payments.

The deposit amount is payable in advance of enrolment and visa application;
You may wish to pay your fees in full early and benefit from a discount (see Early Payment Discount section below).
Please pay as early as possible to allow enough time for your Confirmation of Acceptance for Studies (CAS) to be issued prior to your visa application.
If your deposit payment is not honoured by your bank after we have issued your CAS, the CAS will be cancelled or withdrawn until such times as a new deposit payment is made and cleared. In this situation any further payments should be made by an alternative method to that which was used for the original payment.

We strongly recommend that you pay your deposit in one single payment, and also please note that at peak times, we cannot guarantee that any subsequent payments can be added to the details in your CAS once it has been issued. If it is possible to do so, please be aware that we cannot guarantee that this will be done in time for your visa to be processed.

Tuition Fees

Tuition fees for your programme(s) are stated in your offer letter for the Academic Year.

Deposit Refunds

Once you have paid your deposit it is non-refundable and non-transferable except if you are unable to join your course due to any of the following circumstances:

in the unlikely event that your programme is cancelled; or
you apply in good time for your visa but it is granted too late for you to join your course (in this instance we would need proof of when your visa application was made and when it was granted)
if you apply for a UK visa with your University of Roehampton CAS and your visa application is refused*; or
if you do not meet the conditions of your offer; or
if you have serious personal extenuating circumstances which prevent you from studying overseas, e.g. in a serious case of illness.

* if your visa is refused, we will require you to provide your notification of refusal. Please note we will not refund a deposit or any additional fees paid in the case of visa refusals which were made on the basis of fraudulent documents. Refunds are at the University’s discretion and will only be given where the University is satisfied that there is evidence of serious personal extenuating circumstances.

Requesting a Deposit or Fee Refund

In any of the above circumstances, subject to the University’s agreement, you would receive a full refund of the deposit amount and of any additional tuition fees you had paid in advance for the academic year. To request a refund you would need to complete a Refund Form, attach the required documents and send it to the University Office from which you received your offer.

Circumstances where a deposit will not be refunded

In all other circumstances, including in the following situations, no refund of the deposit will be made:

If you do not apply for a visa to study at the University of Roehampton;
If you decide to study at another institution in the UK or in another country;
If you decide not to study overseas.

However, in the three situations outlined above, you would receive a refund of any tuition fees you had paid in advance for the academic year which were in addition to the £5500 deposit.

Payments

Working with QA Higher Education

The University collaborates with QA Higher Education to help with delivery of services to some students. The University may appoint QA Higher Education to act as its agent in collecting fees from you. If the University does appoint QA Higher Education to collect fees from you, then the University will contact you to explain how to make payments to QA Higher Education.

Paying Fees on Time

If you are unable to pay your fees by the due date, unfortunately you will be excluded from the University and the University will obliged to report your non-attendance to the UKVI. However, the University’s aim is to allow students to undertake their studies without any unnecessary disruption. If you are concerned that you may have problems paying by the due date, please do not leave it until this date but contact our Finance Department for advice as early as possible.

Payment Terms – Presessional English Programmes

Tuition fees for the Presessional English Programme are payable in full for each term before or on enrolment. This payment is made as part of the deposit, and the remainder of the deposit will be used as part payment of your tuition fees for your academic programme.

Payment Terms for all programmes except Presessional English

The remaining part of the annual tuition fee is due on enrolment – minus any fees or deposit you have already paid for the programme in advance.

Withdrawing from your course

If you withdraw between four weeks after the start date of your programme and the end of your first term a minimum of 50% of your tuition fees for the academic year are payable by you. In addition, please note the section “Deposit Conditions” below.

If you withdraw after the end of your first term, the full fees for the academic year are due.

Possible deductions if you are paying your full fees in advance

If you are paying your full tuition fees for the year as your deposit please deduct the following amount(s) from your payment if you qualify for them:

Early Payment Discount (if you qualify see Section on Discounts and Scholarships)
Academic Scholarship – only for students who have already received confirmation of their eligibility for scholarship award for the same academic year.
Country Bursary – eligibility for a Country Bursary where applicable will be confirmed in the offer letter. Please note: if an Academic Scholarship has been awarded, this will be given instead of, rather than in addition to a Country Bursary, as students are not allowed to be awarded both.

Refund of Overpayments

If you overpay your tuition fees for the year any refund due will be processed. However, due to financial regulations refunds cannot be paid to the student directly if the overpayment is more than £500. Any refund due of more than £500 would be paid to the original account from which it was received. Please also note that the University cannot disburse other payments such as living expenses to students.

Bank Transfers

Please use the information below when making a Bank Transfer payment and always quote your Student Reference Number and your name. Please note, if your Bank Transfer is made in the name of another person for example a relative, this can cause considerable delays in processing.

Bank Name: Barclays Bank PLC
Account Name: ROEHAM PATH CAM LTD
Account Number: 10890359
Sort Code: 20-55-58
IBAN Number: GB69BARC20555810890359
Address: Leicester, Leicestershire, UNITED KINGDOM, LE87 2BB

Debit Card Payments

If you wish to pay by debit card please contact the Student Finance Team on +44 (0)20 3944 1892

Deposit Payment Form and Receipt

When you pay your deposit you must also send your completed and signed Deposit Payment Form to the University at the time of payment. The form should be sent to the University office address on your offer letter. This will ensure that your payment is credited to your student fees account and you will receive an official receipt.

Late Payment

If you are unable to pay your fees by the due date, unfortunately you will be excluded from the University permanently and will not be allowed to re-join the programme even if your fees are paid in full at a later date. The University will be obliged to report you to the UKVI for non-attendance and sponsorship may be withdrawn. However, the University’s aim is to allow students to undertake their studies without any unnecessary disruption. If you are concerned that you may have problems paying by the due date, please contact our Finance Department for advice as soon as possible before the deadline.

Joining a later intake

If you are unable to join the University in the expected intake but are accepted for a subsequent intake your deposit and any additional payment of tuition fees you have made for the academic year will be carried over to the relevant intake and credited against your tuition fees.

Early Payment Discount

You will qualify for an early payment discount if you pay your full tuition fees for your academic programme for the academic year in advance and meet all of the following conditions:

you have already received a conditional or unconditional offer for your programme, or for a Presessional English course, before making your payment; and
the tuition fee stated in your offer letter is more than £6000; and
you are a self-funding student starting an academic degree or diploma programme which lasts at least one full academic year

If you meet these conditions please remember to deduct the relevant discount when you pay your fees.

£500 reduction in fees for students whose full fees are received on or before the required date – please contact our team to confirm cut off dates

Students starting their programme in January 2016:

£500 reduction in fees for students whose full fees are received on or before the required date – please contact our team to confirm cut off dates

* Please note these are the dates by which payment should be received by the Finance Office. If you are paying through one of our Regional Offices you should submit your payment 12 days prior to these deadlines, to allow time for them to be sent to the Finance Office.

The above discounts do not apply to Presessional programmes. If you are undertaking a Presessional programme before your academic programme you must pay the full fee for both programmes in advance of enrolment as a condition of qualifying for a discount on the academic programme fees.

The above discounts are offered for the intake your original offer applies to. If you decide to join a later intake the amount of discount will not increase.

Scholarships

If you have been awarded a scholarship it will be indicated in your unconditional offer letter. The amount of the scholarship is deducted from your final instalment unless you are settling your full course fees before or on enrolment. If you withdraw part-way through the academic year your scholarship discount will be applied pro-rata to the amount of fees you owe. Please note: as academic scholarships do not apply to sponsored students, students who secure sponsorship after an offer of a scholarship has been made, will no longer be eligible to receive it.

Refunds

Tuition Fee Refund Policy

In the event of a student withdrawing within four weeks of the commencement of an academic year, they will receive a 100% refund in fees for that academic year. After then, the following rules will apply:• if a student withdraws four weeks after the commencement of the academic year, but within the first term, 25% of the fee will be due

if a student withdraws four weeks after the commencement of the academic year, but within the first term, 25% of the fee will be due
if a student withdraws after the commencement of the second term of the academic year, 50% of the fee will be due
if a student withdraws after the commencement of the third term of the academic year, 100% of the fee will be due

Failure to enrol at the University of Roehampton

If you have obtained a Student route visa using a University of Roehampton Confirmation of Acceptance for Studies (CAS) but you do not enrol at the University in the term for which your offer is valid, or if you enrol at the University and subsequently withdraw from your programme at any time, the deposit and any additional fees you have paid in advance are both non-refundable and non-transferable. The only partial exceptions to this regulation are the two following situations, in which the deposit amount is still non-refundable and non-transferable, but any additional pre-payment you have made, less any additional fees which are due at the time of withdrawal, would be refunded or transferred as indicated below:

Transfer to another Student route registered University

If you transfer to another UK university which is a registered Student route Educational Sponsor for the start of the same term, any partial refund due will be transferred to the university concerned, once Roehampton has received evidence from that university that it is acting as your Student route sponsor. No transfer of funds will be made if you transfer to any other type of institution.

Withdrawal to return home

If unforeseen personal extenuating circumstances force you to return to your home country and you withdraw from the University, any partial refund due will be paid once you have provided satisfactory evidence as requested by the University of your circumstances as well as satisfactory evidence that you have returned to your home country and intend to remain there for at least the duration of your UK student visa.

Last updated December 2020